Repetitive tasks, messy paperwork and procedures only the owner knows hold a business back. These prompts prioritise your week, write step-by-step procedures any employee can follow, opening and closing checklists, summaries of contracts and manuals, and spot the tasks you can automate with free tools. Less firefighting, more time growing the business.
Free prompts from this area
#121
Organise my week
When to use: When you have too much to do and don't know where to start.
Here's everything I need to do this week: [LIST]. I have [HOURS] available and fixed commitments on [DAYS/TIMES]. Sort the tasks using the urgent/important matrix, tell me what to delegate, postpone or drop, and create a day-by-day plan with realistic time blocks (including breaks).
#122
Create a step-by-step procedure
When to use: So anyone can do a task without asking you.
Create a standard operating procedure (step by step) for [TASK] in my business. How I do it today: [DESCRIPTION]. Format: purpose, when it's done, who's responsible, materials needed, numbered steps, common mistakes to avoid and a final checklist. Simple language for a new employee.
How to use these prompts
Copy the prompt, paste it into ChatGPT, Claude or Gemini and replace whatever is in [square brackets] with your business details. For even better answers, paste your Business Brief first (explained in our guide) — the AI will write in your tone of voice. Read the full guide →
All 15 prompts in this area of the kit
Organise my week — When you have too much to do and don't know where to start.
Create a step-by-step procedure — So anyone can do a task without asking you.
Checklists for daily tasks — Opening, closing, cleaning, deliveries, quality control. in the kit
Find tasks to automate — To discover where technology can save you hours. in the kit
Summarise a long document — Contracts, reports, regulations or manuals. in the kit
Prepare an effective meeting — For short meetings with decisions and no small talk. in the kit
Quote or pro-forma invoice template — To send professional-looking quotes. in the kit
Simple stock management — So you never run out, or tie up cash in the stockroom. in the kit
Write usage instructions for customers — To reduce questions and problems after the sale. in the kit
Plan a project from start to finish — For projects with several phases, people and deadlines. in the kit
The business owner's morning routine — To start the day working ON the business, not just IN it. in the kit
Choose a tool or software — Before paying for software you won't use. in the kit
Turn a voice note into organised text — For people who think better out loud than on paper. in the kit
Fix a process that isn't working — When something takes too long or keeps causing mistakes. in the kit
Weekly business review — 20 minutes a week that change the direction of your business. in the kit